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Medical Office Assistant

CDI College's Medical Office Assistant diploma program is meant for students with an interest in science, medicine, and working with the public. Graduates of this program are employed in a variety of MOA jobs.

The program covers fundamental office procedures and technology such as information processing, business procedures, keyboarding, and Microsoft Word and Excel programs. It also teaches medical office-specific skills like human anatomy, medical terminology, and medical transcription. Students are able to put these skills into practice through a mandatory practicum in a real-world medical office.

Students continue to be supported after graduation through our Career and Employment Services department, which assists with job search and interviewing skills, employer expectations, and resume preparation.

Admissions Requirements

Students must meet all of the pre-requisites listed below, meet their financial obligations with the college, and acknowledge their understanding of the college’s policies and procedures provided in the student handbook, prior to starting classes.

  • High school graduation or equivalent*, or mature student** status.
  • Pass college’s admissions test.
  • Criminal record check (in accordance with the Criminal Records Review Act).
 

*From an English-language teaching institution.
**19 years of age upon starting classes and Pass the college's English admissions test.

This program has been approved by the registrar of the Private Training Institutions Branch (PTIB) of the Ministry of Advanced Education, Skills and Training.

 

Program Courses

BC-ORIENT - School and Program Orientation

Welcome back to school! This session welcomes you to the college, introduces you to your fellow classmates, faculty, and staff, reviews the policies and procedures related to your studies, and prepares the student for their learning experience.

BC-ITC - Introduction to Technology
This course provides information and training for using the college's learning management system, online library resources and electronic textbooks, and an introduction to the tablet technology and Microsoft Office 365 software suite. Throughout the college's programs, students utilize technology (electronic books, online library, tablet/computers), use e-mail to communicate with instructors and submit assignments, internet for research and class activities, and use MS Office software to prepare letters and resumes, reports/assignments, and presentations. Multiple resources are provided during this course for students to read and practise their skills including courses in MS Word and MS Excel.
BC-PRD - Academic Success Strategies
The purpose of this course is to optimize learning through equipping students with effective study techniques. This course also provides an introduction to personality styles that will be encountered in the workplace and allows students to practise appropriate and productive interaction between the various styles. Emphasis is placed on the types of communication that work best with each style in order to achieve a good working relationship and to manage and resolve conflicts that arise. Students are also introduced to strategies for setting personal goals, managing time, and managing the stress that results from study or work and builds on positive group dynamics and setting expectations for student success. Students will work with teams and clients in a variety of settings. Theory, practical exercises, and activities in this course attribute to these types of settings.
MSW2 - Microsoft Word
This course introduces the students to word processing with Microsoft Word 2013. Relying very heavily on a hands-on practical training approach, students learn by doing through skills based simulations, training and assessments. The course starts with an overview of Microsoft Office 2013 where you will learn about the common features of the Office applications and file management fundamentals. The course then focuses on the core features of Microsoft Word where students learn proper document formatting, organization and editing using the tools and features of the ribbon. The course will then continue with more advanced topics such as working with tables, lists, objects, templates footnotes and endnotes and mail merges. Finally the course will explore the collaboration features of Word 2013 that allow users to share and collaborate on documents through the use of track changes, sharing and reviewing and the use of SkyDrive.
MSE4 - Microsoft Excel

This course introduces the students to spreadsheets with Microsoft Excel 2013. Relying very heavily on a hands-on practical training approach, students learn by doing through skills based simulations, training and assessments. The course starts with an overview of spreadsheets and how to use the common features and functions of Microsoft Excel. The course then focuses on the core features of Microsoft Excel where students learn how to enter and format data and use the various functions and formulas to manage and manipulate the data. The course will then continue with more advanced topics such as performing quantitative analysis with logical, lookup and various mathematical and financial functions. Depicting data visually is an important feature of Excel. Students will learn how to work with charts in Excel to produce a variety of different charts based on data housed in a spreadsheet. Finally, students will learn to handle large volumes of data with data sets and tables.

KBD4 - Keyboarding
This course gives the student an introduction to the fundamentals of keyboarding. This course will help the students reinforce their English language skills and develop their ability to key and compose information, develop the proper keyboarding techniques and skills, The gradual pace of this course will help the students develop both speed and accuracy while applying the proper keyboarding techniques and position. Students will also develop their proofreading techniques, and improve their word processing techniques in a windows environment.
MAA104 - Medical Language I: Medical Terminologies and Body Systems

This course will train students to apply the language of medicine to communicate information, in both written and verbal format, within the healthcare environment. Students will build a vocabulary of common medical terms and abbreviations applied in office administration/ assistant duties within a medical office and hospital. Students will learn to identify body systems and their basic components and functions, distinguish basic medical terms, abbreviations and specialty of care by identifying the prefixes, suffixes or word root. Importance is placed on spelling and pronunciation of terms associated to the body cavities, body orientation, planes and surfaces of body. In addition, students will learn medical language associated with digestive system, urinary system and integumentary system (skin).

MAA110 - Health Care Communication & Interpersonal Skills
This course is specially designed for the new healthcare professional. In any business or interpersonal contact, an impression of a person forms in the first 10 to 15 seconds, so it is crucial to the success of that relationship. The importance of the ‘customer’ and of customer relations, to business success is examined in this course, including through case studies and role playing. Students learn relevant techniques in human behaviour and how they may be applied to improve customer (patient) relations in the medical office. Learning basic communication skills, especially related to the medical field, will assist the student in dealing with all kinds of patients. Understanding cultural differences and appreciating diversity will add another dimension in how to deal with patients and provide safer healthcare delivery in the medical office.
MEC4 - Medical Emergency – First Aid Procedures
This course provides students with the knowledge and skills that are required to recognize and prevent medical and dental emergencies within a medical/dental office. It will prepare students to assist the physician/dentist in administering immediate care for the client in the medical office environment. Students also participate in CPR and First Aid training. Lectures, reading assignments, and laboratory projects will provide a basic understanding of medical emergencies and the role of the office assistant in assisting with the administration of care used in the office. This information permits the student to interpret and relay information and to communicate to the health care team and emergency workers. Note: This one-week course may extend beyond 20 hours due to First Aid and WHMIS training on specific days, which may be being full-day hours.
MAA105 - Medical Language II: Anatomy and Physiology

Students will learn to work with the specialized terminology of medicine, including the pronunciation and spelling of terms to describe medical circumstances and situations. Students will learn through descriptions, illustrations and exercises to identify the major anatomical features and systems of the body and the common pathologies, which can adversely affect these systems. This second course of three parts on medical language continues to focus on various body systems. Subjects include: female reproductive system: organs, menstruation and pregnancy, pathology, clinical tests and procedures; male reproductive system: anatomy, pathologic conditions, and laboratory tests/clinical procedures; nervous system: general structure; neurons, nerves, and glial cells; the brain; the spinal cord and meninges; pathology; cardiovascular system: blood vessels and the circulation of blood; anatomy of the heart; physiology of the heart; blood pressure; and pathology; respiratory system: anatomy and physiology of respiration; pathology; clinical procedures; blood system: composition and formation of blood; blood clots; pathology; lymphatic and immune systems: lymphatic system; immune system; pathology; musculoskeletal system: bones; pathology; joints; muscles; sense organs: the eye; errors of refraction; pathology; clinical procedures; the ear; endocrine system: thyroid gland; parathyroid glands; adrenal glands; pancreas; pituitary gland; ovaries; testes.

MAA120 - Medical Office Procedures
This course presents complete and accurate coverage of the basic skills needed to perform effectively as a health office administrative assistant (MOA) in today’s fast-changing work environment. Study includes the use of real-life examples and scenarios to make key concepts come alive. Students learn about ethics, the transition of offices towards electronic environments, as well as discussions of future trends towards the role of technology in the field of medical office administration. From the knowledge and skills learned in this course, students also begin one of their term projects – a medical office procedure manual – the general section completed in this course, and an advanced practice, comprehensive manual that is constructed throughout the entire program and completed after the final practicum-work experience.
MAA106 - Medical Language III: Diagnostic and Therapeutic Intervention

The third and final course on medical language focuses on the specialized terminology of medicine, including the pronunciation and spelling of terms to describe medical circumstances and situations. This course will train students to apply the language of medicine to communicate information, in both written and verbal format, within the healthcare environment. Students will build a vocabulary of common medical terms and abbreviations applied in office administration/ assistant duties within a medical office and hospital. Students will learn to recognize, define and distinguish basic medical terms pertaining to different medical specialties and medical specialists such as oncology, radiology, pharmacology and psychiatry. Students will also be able to describe generally used diagnostic tests, therapeutic modalities for each specialty of care.

MAA130 - Medical Billing
All businesses need to invoice for services rendered and collect their revenues as quickly and efficiently as possible. Doctors’ revenue comes primarily from the provincial medical insurance scheme. Students will be introduced to the medical billing procedures in accordance with the BC Medical Services Plan (MSP) requirements and create medical billing data using the BC Medical Association Guide to Fees and ICD-9 Diagnostic Codes. WorkSafe BC, the Insurance Corporation of BC (ICBC), and medical legal billing requirements are also discussed. Students also learn to perform medical billing data entry and preparation of billing statements using the Regent Smart series application, as well as understanding the transmission and receipt of data from the BC MSP office in Victoria. In the second section of this course, students will create patient databases and complete medical office billing procedures using the current software. Students will become familiar with all aspects of billing, including MSP, ICBC, WorkSafe BC, personal, and medical legal billing. They will also learn to schedule appointments, generate day sheets, and transmit claims. Course time is also dedicated to tutorials to learn the MSP system.
MAA140 - Medical Transcription

Transcription is integral to the efficiency of the medical doctor’s practice, providing the documentary records on patient cases that the physician is required by law to maintain. Students will become familiar with the various letters and reports routinely dictated by medical professionals by being introduced to the process of medical transcription using actual dictated medical data, in different accents. With an emphasis on speed and accuracy, students utilize transcription equipment and a variety of reference materials to learn the proper formatting, sentence and paragraph structure, punctuation, spelling, and grammar used in reports such as: admission and discharge summaries; chart notes; consultation letters; emergency room reports; history and physical examination reports; laboratory, radiology, and pathology reports; operative/procedure reports. In addition, the course is designed to enhance the student’s listening comprehension, editing and proofreading, again, with an emphasis on the speed and accuracy of their typing. The importance of confidentiality is also reinforced.

MAA150 - Electronic Health Records
Implementing electronic health records (EHRs) in Canada is a pan-Canadian initiative involving many stakeholders involved in the delivery of health care. Electronic health records (EHRs) are secure and private lifetime records that describe a person’s health history and care. They are made up of information from a variety of sources, including hospitals, clinics, doctors, pharmacies, and laboratories. This information is critical for treatment and is accessible to health care professionals. BC is participating in a ten year plan led by the Federal Government's Canada Health Infoway to create a safer and more efficient healthcare system by creating electronic health records (EHRs). In the course, students are introduced to work with simulated health records and learn the ins and outs of the system as they apply in a medical office. It provides a thorough understanding of EHR tasks and functional benefits that is continuously reinforced by actual EHR experiences. Students are updated with the latest EHR rules, regulations and innovations, electronic orders and results, workflow examples, and billing codes.
MAA165 - Clinical Procedures I

Students will learn techniques and procedures used to prepare and administer basic procedures and tests utilized in medical offices. Topics include quality assurance and infection control; use of personal protective equipment, materials, and maintaining medical & surgical asepsis; taking vital signs, respiration rate, blood pressure, height, weight, and vision examinations; assisting with medical examinations; sterilization procedures; urine tests and specimens; blood glucose testing procedures; various smears and cultures, viruses, Pap smears, and other specimen testing; variety of diagnostic tests; safe environments, injury prevention; causes and prevention of cumulative stress disorders; and, administration of medical supplies.

CES4 - Career & Employment Strategies

This course looks at the planning, preparation, execution, and follow-up stages of an interview: how people find jobs; employer expectations; presenting an enthusiastic attitude; focusing on the right job; transferable skills; the job interview; effective resume preparation; cover and thank you letters; effective telemarketing; tapping the hidden job market; handling objections; job search management; self-confidence and self-esteem building; mock interviews (video-taped); and individual counselling and coaching.

MED197 - MOA Practicum
This practicum will place students in actual workplaces related to their field of study where they are expected to act as a regular employee for the set time periods in order to gain the valuable “real world” experience, often sought by employers who are hiring. Students are encouraged to find their own work experience; however, once placed, continuation in the placement is a mandatory diploma requirement. This practicum is an unpaid work experience. Students and practicum hosts are provided with a practicum “package” that outlines the expectations of both the student and the host that need to be met to have a successful outcome. .

Train to Become a Medical Office Assistant!

Get the hands-on training you need to excel as a medical office assistant at CDI College. 

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